Sunday, December 16, 2012

How Brands Are Shrinking Events to Create Personal Experiences

We at Best Events have always enjoyed organizing small to medium-sized events as these events create a more intimate atmosphere. Guests really get to know the social host or a hosting brand without having to shout (well, not literally) or cross 500 metres to reach the other corner of the room.

Looks like we're not the only ones who prefer small-scaled events. Here's a write-up by Jim Shi for BizBash:

While splashy, celebrity-filled red carpet galas and bashes have a market and are appropriate for reaching a broad consumer audience, 2012 has been marked by multiple soirees that are noticeably smaller in scope. The idea? To focus not on quantity, but, rather, quality, and create a more personal experience for guests.

With events like Marni for H&M's intimate launch in Los Angeles in February, the series of "Feast or Fashion" dinner parties Bon Appetit introduced during the September run of New York Fashion Week, and a discreet affair Harry Winston held at Ai Fiori in October to honor actress Jessica Chastian's Broadway debut in The Heiress, some brands are illustrating that, as far as the adage goes, bigger isn't always better.

Tailoring each of its designer collection launches to the style and roots of the collaborator, H&M feted its Marni collaboration...

Tailoring each of its designer collection launches to the style and roots of the collaborator, H&M feted its Marni collaboration in February with a dinner party in a Los Feliz, California, home that had event producer Alex de Betak of Bureau Betak creating "a chic yet relaxed European mood."
Photo: Courtesy of H&M

In October Veuve Clicquot hosted a dinner at Manhattan's Crown restaurant for a key group of influencers. The night's intimacy allowed guests to feel fully immersed in a tasting experience with the champagne maker’s winemaker, according to Vanessa Kay, vice president of Veuve Clicquot U.S. "In addition to having many stories to tell about the brand, we developed tasting notes that night to guide our guests through the unique tasting experience," says Kay. "Hosting a small event makes guests feel they are a part of a special, personal experience."

Going against accepted dinner etiquette, the champagne house encouraged attendees to use social media to share their experiences during the evening. The event, which introduced several new vintage releases, accomplished exactly what Kay hoped it would. "We introduced our new fantastic wines to an influential list of guests and generated social media and press buzz to coincide with the commercial availability of the wines."

For Target, the decision to launch its fall fashion campaign with an event on the West Coast and another on the East Coast allowed the company to reach two very different audiences in distinctly different ways. Before hosting a large-scale, consumer-driven party in New York to debut the final part of its Web-based, shoppable film, Falling for You, the retail giant held a private dinner for 75 in Los Angeles that was tailored to entertainment media and included a screening of the short followed by a Q&A with its stars.

"The [L.A.] dinner created an intimate, memorable experience for the cast and their close friends and family, which differentiated it from some of our much larger events, which often focus on the red carpet aspect," says Target spokesperson Evan Miller. Miller noted that part of the West Coast event's goal was to also allow "thoughtful media" the chance to interview the cast and crew one-on-one.

Ahead of a larger-scale bash attended by more than 400 guests in Manhattan, Target celebrated the launch of its <i>Falling...
Ahead of a larger-scale bash attended by more than 400 guests in Manhattan, Target celebrated the launch of its Falling for You shoppable film series with an intimate dinner at the SLS Beverly Hills that included a Q&A with its stars Kristen Bell, Nia Long, and Zachary Abel.
Photo: Claire Barrett

According to Chris Bastin, Gant Rugger's creative director, intimacy has always played to the heart of the niche fashion brand, which hosted a dinner and presentation for its spring 2013 collection at New York's Gallow Green in October. "This is menswear at its best to me: friendly and relaxed over good food and wine," he says. Instead of throwing money at a celebrity or making an event feel overwrought with production, Bastin likes to invest in memorable details: a unique location (the event was the first seated dinner on the rooftop space of Skylight at the McKittrick Hotel); a custom one-time-only menu; a creative invitation (Gant made its own bottles of wine); and an unexpected gift (cashmere cable-knit blankets were handed out on the chilly night).

"We are fortunate to have great actors that support the brand, but when we get together to unveil a new collection, we want to be with our friends in fashion, just hanging out and reconnecting," says Bastin. "For me, it's more about making a memory."

Patrón is another that's been using smaller events to build and cement its following, starting the Patrón Secret Dining Society in May 2010 in response to fans who wanted to be more involved with the brand. The meals invite no more than 50 guests, pair courses with tequila cocktails, and typically take place in quirky or historic locations that are revealed at the last minute.

"To be successful with a dining event like this, we purposely wanted to keep them small and intimate, as that's truly the best way to create an exclusive experience," says Greg Cohen, the Patrón Spirits Company's communications director. While the initiative doesn't preclude the tequila brand from being involved with bigger events—including the New York City Wine & Food Festival and Super Bowl parties—the smaller ones allow direct communication with a target audience and bring the versatility of the product into focus. It's also, as Cohen notes, a way of rewarding brand faithfuls.

The Patrón Social Club, an extension of Patrón’s "Simply Perfect" worldwide marketing campaign, put on a series of covert dining...
The Patrón Social Club, an extension of Patrón’s "Simply Perfect" worldwide marketing campaign, put on a series of covert dining experiences, maxing out at 50 attendees, known as the Patrón Secret Dining Society. The meals were designed with the aim to build a community among Patrón enthusiasts.
Photo: Brian Hartman & Photo Elan/Hartman Studio

Although many agree that more intimate events do not directly correlate to lower execution costs, the retention of loyalists is an important, immeasurable aspect that helps build a brand's influence in a crowded marketplace.

About the Author


Author & Editor

Based in Malaysia, Best Events specializes in Conferences, Seminars, Murder Mystery Dinners, Gala Dinners and Team Building events.


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