Wednesday, March 19, 2014

Tips for Planning an Epic but Intimate Wedding in 4 weeks!

Here, some tips on how to work with time constraints from planner and event designer Vanessa Van Wieren, of Alchemy Fine Events & Invitations:

For whatever reason, whether your pregnant sister is due on your wedding date or you simply don't want to wait to marry the love of your life – fear not, a dream wedding can be planned in a flash, but you won't be able to do it without help! Read on to find out how it can be done.

1. Hire a planner. Without a professional, it is almost impossible to find highly qualified vendors in the blink of an eye, handle a mass amount of emails and phone calls, and stay organized – all while working, having a social life, keeping up with everyday life, and remaining stress-free.

2. Book a venue and send out invitations ASAP! If you have a place in mind, tell you planner and I'm sure they'll have plenty more suggestions too. Don't forget about parks and backyards as possibilities for your wedding. When a date is secured at the venue, immediately contact all of your close friends and family with an electronic save-the-date so that they can reserve it on their calendar. Follow up with a formal invitation if you can.

3. Create a design board and vision. Have a call with your designer to discuss colour palette, style, and inspiration for your special day. They will put together an inspiration board  for you to review and once everything looks good to go, they'll start contacting all vendors involved in the design plan for quotes and availability.

4. Buy your wedding dress and order all accessories. Selections may be limited, but without a doubt you'll be able to find a gorgeous dress. If you need alterations and you have a local, trusted seamstress in mind, contact her. A local shop may have a faster turnaround time than bridal stores. As for bridesmaid dresses, shop the rack or try out the many rental options which are now available.

5. Hire all of your vendors. After the first week, all quotes will come in from the vendors. Put down a deposit to secure their services and tweaks can be made to the orders in the next few weeks. Definitely focus on finding a photographer, catering company, and florist first, then hire your officiant, music, hair and make-up artist, and rentals, and end with baker, lounge furniture, and videographer.

6. Schedule tastings and appointments. If you would like to do tastings of your food selections and cake, schedule those appointments as soon as possible, as well as a trial with your hair and make-up artist.

7. Finalize the timeline. In the beginning of the third week, finalize all ceremony readings, music selections, toasts, and any other small details that are important to your day.

8. Design day-of stationery. In the third week, have your graphic designer create programs, menus, seating cards, dessert tags, and any other paperie. These will send to print by the end of the week or in the fourth week and will be ready just in time for your special day!

9. Create final customizations. In the final week, it's all about the small details. More room in your budget? Time to create some cool customizations like custom-print placemats, themed napkin rings...

10. Confirm all logistics. A few days out, confirm all logistics with all vendors and send out a final timeline & site plan. Then have your planners set-up the day and you, my dear, just sit back, relax, and enjoy the ride.

Posted by Shira Savada

About the Author


Author & Editor

Based in Malaysia, Best Events specializes in Conferences, Seminars, Murder Mystery Dinners, Gala Dinners and Team Building events.


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